User Account Roles

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Last updated: Aug 12, 2024Version comment
8 min read

A user account may be associated with one of six roles: Administrators, Creators, General Managers, Network Managers, Publishers, or Viewers. These roles determine what you can view, edit, create, and delete within the WebUI (along with components of BrightAuthor that are applicable to the BrightSign Network). Each role has a specific set of permissions, and you can move a user from one role to another, based on which tasks you want them to perform. If you want to grant a user full access, you can assign him/her to the Administrator role.

In this document, most section titles include subtitles that let you know which user account roles may perform actions in that section. Note that Administrators can perform all possible actions in the WebUI.

Administrators

Being assigned to the Administrators role gives you access to all the features offered on the BrightSign Network. This is the only role that allows you to edit the account status of other users: as an Administrator, you can add new users, delete existing users, and assign users to different roles. You can also create and edit Custom Roles on the Account Customization page.

The first user of a BrightSign Network account will automatically be assigned to the Administrators role. If you are not the first user on your account, you will need to have an Administrator assign you this role.

  • Users: View User, Create User, Change Role, Edit Permissions, Lock User, Unlock User, Delete User, Enable Notifications 

  • Roles: View Roles, View Users, Add User, Remove User, Edit Permissions, Delete Role

  • Content: View Content, Upload Content, Update Content, Assign Content, Unassign Content, Delete Content, Manage Tags

  • Dynamic Playlists: View Dynamic Playlists, View Contents, Create Dynamic Playlists, Rename Dynamic Playlists, Update Dynamic Playlists, Assign Dynamic Playlists, Unassign Dynamic Playlists, Delete Dynamic Playlists

  • Presentations: View Presentations, View Contents, Create Presentations, Overwrite Presentations, Update Presentations, Add Content, Remove Content, Assign Presentations, Unassign Presentations, Delete Presentations

  • Schedules: View Presentations, Create Schedule, Update Schedule, Add Presentation, Remove Presentation

  • Groups: View Groups, View Devices, Create Group, Update Group, Add Device, Remove Device, View Schedule, Update Schedule, Delete Group

  • Devices: View Devices, Export Devices List, View Device Errors, View Device Downloads, View Device Battery Status, View Device Log Reports, Get Device Log Reports, Update Device Notes, Change Target Group, Delete Device, Restore Device, Add Subscriptions, Unit Control, View Remote Snapshots, Manage Tags

  • Subscriptions: View Subscriptions, View Traffic Invoices, View Subscription Invoices, Export Traffic Invoices, Export Subscription Invoices, Update Subscription, Export Subscriptions

  • Live Text Feeds: View Live Text Feeds, View Contents, Create Live Text Feed, Rename Live Feed, Update Live Text Feed, Assign Live Text Feed, Unassign Live Text Feed, Delete LiveText Feed

  • Web Page: View Web Pages, Upload Web Page, Update Web Page, Assign Web Page, Unassign Web Page, Delete Web Page

  • Live Media Feeds: View Live Media Feeds, View Contents, Create Live Media Feed, Rename Live Media Feed, Update Live Media Feed

  • BrightWall Group: View BrightWall Groups, View BrightWalls, View Schedule, Create BrightWall Group, Update BrightWall Group, Add BrightWall, Remove BrightWall, Update Schedule, Delete BrightWall Group

  • BrightWall: View BrightWalls, View Devices, Create BrightWall, Update BrightWall, Change BrightWall Group, Add Device, Remove Device, Delete BrightWall

  • BrightWall Presentation: View BrightWall Presentations, View Contents, Create BrightWall Presentation, Update BrightWall Presentation, Add Content, Remove Content, Assign BrightWall Presentation, Unassign BrightWall Presentation, Delete BrightWall Presentation

  • Tagged Playlist: View Tagged Playlist, Assign Tagged Playlist, Unassign Tagged Playlist, Create Tagged Playlist, View Contents, Rename Tagged Playlist, Update Tagged Playlist, Delete Tagged Playlist

Creators

The Creators role gives you complete control of content, including presentations, Dynamic Playlists, Live Text feeds, and Live Media feeds. You do not have the ability to view or change schedules, groups, or devices. This role is best suited for those tasked solely with creating presentation content for BrightSign players. 

  • Content: View Content, Upload Content, Update Content, Assign Content, Unassign Content, Delete Content, Manage Tags

  • Dynamic Playlists: View Dynamic Playlists, View Contents, Create Dynamic Playlists, Rename Dynamic Playlists, Update Dynamic Playlists, Assign Dynamic Playlists, Unassign Dynamic Playlists, Delete Dynamic Playlists

  • Presentations: View Presentations, View Contents, Create Presentations, Overwrite Presentations, Update Presentations, Add Content, Remove Content, Delete Presentations

  • Live Text Feeds: View Live Text Feeds, View Contents, Create Live Text Feeds, Rename Live Feeds, Update Live Text Feeds, Assign Live Text Feeds, Unassign Live Text Feeds, Delete Live Text Feeds

  • Web Page: View Web Pages, Upload Web Page, Update Web Page, Assign Web Page, Unassign Web Page, Delete Web Page

  • Live Media Feeds: View Live Media Feeds, View Contents, Create Live Media Feed, Rename Live Media Feed, Update Live Media Feed

  • BrightWall Presentation: View BrightWall Presentations, View Contents, Create BrightWall Presentation, Update BrightWall Presentation, Add Content, Remove Content, Presentation, Delete BrightWall Presentation

  • Tagged Playlist: View Tagged Playlist, Assign Tagged Playlist, Unassign Tagged Playlist, Create Tagged Playlist, View Contents, Rename Tagged Playlist, Update Tagged Playlist, Delete Tagged Playlist

General Managers

The General Managers role gives you full control of content creation and distribution. The only permissions you don’t have are the advanced user and account features that are unique to Administrators. 

  • Users: Enable Notifications

  • Content: View Content, Upload Content, Update Content, Assign Content, Unassign Content, Delete Content, Manage Tags

  • Dynamic Playlists: View Dynamic Playlists, View Contents, Create Dynamic Playlists, Rename Dynamic Playlists, Update Dynamic Playlists, Assign Dynamic Playlists, Unassign Dynamic Playlists, Delete Dynamic Playlists

  • Presentations: View Presentations, View Contents, Create Presentations, Overwrite Presentations, Update Presentations, Add Content, Remove Content, Assign Presentations, Unassign Presentations, Delete Presentations

  • Schedules: View Presentations, Create Schedules, Update Schedules, Add Presentations, Remove Presentations

  • Groups: View Groups, View Devices, Create Groups, Update Groups, Add Device, Remove Devices, Change Schedules, Delete Groups

  • Devices: View Devices, Export Devices List, View Device Errors, View Device Downloads, View Device Battery Status, View Device Log Reports, Get Device Log Reports, Update Device Notes, Change Target Group, Delete Device, Restore Device, Add Subscriptions, Unit Control, Manage Tags

  • Subscriptions: View Subscriptions, View Traffic Invoices, View Subscription Invoices

  • Live Text Feeds: View Live Text Feeds, View Contents, Create Live Text Feeds, Rename Live Feeds, Update Live Text Feeds, Assign Live Text Feeds, Unassign Live Text Feeds

  • Web Page: View Web Pages, Upload Web Page, Update Web Page, Assign Web Page, Unassign Web Page, Delete Web Page

  • Live Media Feeds: View Live Media Feeds, View Contents, Create Live Media Feed, Rename Live Media Feed, Update Live Media Feed

  • BrightWall Group: View BrightWall Groups, View BrightWalls, View Schedule, Create BrightWall Group, Update BrightWall Group, Add BrightWall, Remove BrightWall, Update Schedule, Delete BrightWall Group

  • BrightWall: View BrightWalls, View Devices, Create BrightWall, Update BrightWall, Change BrightWall Group, Add Device, Remove Device, Delete BrightWall

  • BrightWall Presentation: View BrightWall Presentations, View Contents, Create BrightWall Presentation, Update BrightWall Presentation, Add Content, Remove Content, Assign BrightWall Presentation, Unassign BrightWall Presentation, Delete BrightWall Presentation

  • Tagged Playlist: View Tagged Playlist, Assign Tagged Playlist, Unassign Tagged Playlist, Create Tagged Playlist, View Contents, Rename Tagged Playlist, Update Tagged Playlist, Delete Tagged Playlist

Network Managers

The Network Managers role gives you control of the digital-signage infrastructure: you can add, remove, maintain, and group together networked BrightSign players. In addition, you can view and delete (but not add or edit) certain kinds of content such as Dynamic Playlists, Live Text feeds, Live Media feeds, and presentations.

  • Users: Enable Notifications

  • Content: View Content, Delete Content

  • Dynamic Playlists: View Dynamic Playlists

  • Presentations: Delete Presentations, View Presentations

  • Schedules: View Presentations

  • Groups: View Groups, View Devices, Create Groups, Update Groups, Add Device, Remove Devices, Delete Groups

  • Devices: View Devices, Export Devices List, View Device Errors, View Device Downloads, View Device Battery Status, View Device Log Reports, Get Device Log Reports, Update Device Notes, Change Target Group, Delete Device, Restore Device, Add Subscriptions, Unit Control, Manage Tags

  • Live Text Feeds: View Live Text Feeds

  • Web Page: View Web Pages, Delete Web Page

  • Live Media Feeds: View Live Media Feeds

  • BrightWall Group: View BrightWall Groups, View BrightWalls, View Schedule, Create BrightWall Group, Update BrightWall Group, Add BrightWall, Remove BrightWall, Delete BrightWall Group

  • BrightWall: View BrightWalls, View Devices, Create BrightWall, Update BrightWall, Change BrightWall Group, Add Device, Remove Device, Delete BrightWall

  • BrightWall Presentation: View BrightWall Presentations, Delete BrightWall Presentation

  • Tagged Playlist: View Tagged Playlist, Delete Tagged Playlist

Publishers

The Publishers role allows you to schedule when and where BrightSign presentations will be played. You also have the ability to upload content. Otherwise, you do not have access to content that is uploaded to the BrightSign Network account.

  • Content: Upload Content

  • Presentations: View Presentations, Assign Presentations, Unassign Presentations

  • Schedules: View Presentations, Create Schedules, Update Schedules, Add Presentations, Remove Presentations

  • Groups: View Groups, Change Schedule

  • BrightWall Group: View BrightWall Groups, View BrightWalls, View Schedule, Update Schedule

  • BrightWall: View BrightWalls

  • BrightWall Presentation: View BrightWall Presentations, Assign BrightWall Presentation, Unassign BrightWall

Viewers

If you are assigned to the Viewers role, you can view almost all aspects of a digital-signage system: content, groups, device statuses, and schedules. However, you cannot affect anything on the BrightSign Network account.

  • Users: Enable Notifications

  • Content: View Content

  • Dynamic Playlists: View Dynamic Playlists, View Contents

  • Presentations: View Presentations, View Contents

  • Scheduling: View Presentations

  • Groups: View Groups, View Devices

  • Devices: View Devices, Export Devices List, View Device Errors, View Device Downloads, View Device Battery Status, View Device Log Reports, Get Device Log Reports, Manage Tags

  • Subscriptions: View Subscriptions

  • Live Text Feeds: View Live Text Feeds, View Contents

  • Web Page: View Web Pages

  • Live Media Feeds: View Live Media Feeds, View Contents

  • BrightWall Group: View BrightWall Groups, View BrightWalls, View Schedule

  • BrightWall: View BrightWalls, View Devices

  • BrightWall Presentation: View BrightWall Presentations, View Contents

  • Tagged Playlist: View Tagged Playlist, View Contents


Permissions

You can view the exact permissions of each role in the Settings > Permissions page in the WebUI. Below Operations, the features are divided into categories. Click the arrow beside a category to view all the tasks within it. Click a particular task, and refer to the list of roles below Permissions for.

The bullets beside each role will adjust when you click a task to indicate whether the role can perform that task. If permitted, the bullet will appear beneath Allow. If restricted, it will appear below Deny.

Creating a New User

To create a User, navigate to the Users and Roles page in the WebUI. In the right portion of the screen, click Create New User and enter the User account information (including the role).

Editing Roles

You can also change the roles associated with users in the Users and Roles page. Determine which role you want to change a user to, and click its name below Roles in the left portion of the screen. All users currently assigned to that role will be displayed below Assigned Users. To add a user to the role, click the user account from the Users List and drag it to Assigned Users.

If you want to disable or delete a user, click the properties for a User under the Users List. You can Delete or Disable the user account in the Properties window.